Executive Assistant

Ref #:

W164875

Department:

Administrative Services

City:

Tsim Sha Tsui

State/Province:

Kowloon

Location:

Hong Kong

Pay Range Max

Pay Range Min

Company Description

Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world's most widely recognized families of consumer brands.

At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education & Communication, Employee Groups and Celebration.

Position Overview

Essential Duties & Responsibilities

1. Administrative Support

· Manage calendar including scheduling meetings, appointments, and travel arrangements to the Head of People Business Partnerships, APAC.

· A time guard for the Head of People Business Partnerships, APAC, to ensure he/she dedicates his/her valuable time to the most impactful activities and avoid over commitment. This involves prioritizing tasks, managing schedules effectively, and limiting unnecessary meetings to maximize productivity.

· Prepare and edit correspondence, presentations, reports, and other documents.

· Maintain professionalism, handle confidential documents and communications with discretion.

· Draft and distribute internal communications on behalf of the People leadership team.

· Conduct research and compile data to support strategy and decision-making.

· Proceed the expenses related to APAC Management Office

2. Office Coordination

· Ensure smooth day-to-day operations of the APAC Management Office.

· Liaise with internal and external stakeholders to schedule and facilitate key discussions.

· Organize and support executive meetings, including preparing agendas and taking minutes.

3. Project and Event Support

· Assist in planning and executing APAC regional initiatives, offsite meetings, Global CEO trips, Board trip or events.

· Track progress on strategic projects and follow up on action items.

· Assist with People team’s initiatives, such as employee engagement programs, performance reviews, and talent acquisition projects.

· Coordinate leadership meetings, including agenda preparation, minute-taking, and follow-up on action items.

· Track deadlines, deliverables, and progress on related projects.

4. Communication Management

· Serve as a point of contact between the Head of People Business Partnerships, APAC, and the team.

· Draft and proofread communications on behalf of leadership.

5. Data and Document Management

· Maintain filing systems (digital and physical).

· Track key documents, contracts, and compliance deadlines.

Experience, Skills & Knowledge

· Bachelor’s degree in Business Administration, Human Resources, or related field preferred.

· 3+ years of experience as an Executive Assistant

· Excellent written and verbal communication skills in English, Cantonese and Mandarin.

· Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), HRIS systems, and virtual meeting tools (Zoom, Teams).

· Exceptional organizational, time-management and multitasking abilities.

· High level of discretion and professionalism.

· Ability to work independently and prioritize tasks in a fast-paced environment.

· Experience in executive support or administrative roles, ideally in a corporate or regional office setting.

Ralph Lauren

Career Opportunity

Executive Assistant

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