Career Opportunity
Visual Merchandising Administrator , London
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Company Description
At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education & Communication, Employee Groups and Celebration.
Position Overview
Provide operational & financial support for the Brand Image team London, across a spectrum of administrative functions & workstreams. Support & deliver departmental business goals aligned with Brand Image roadmap.
Essential Duties & Responsibilities
Seasonal Planning & Coordination
- Participate in seasonal planning meetings with BI UK Lead and team to understand needs/requirements specific to the projects to facilitate them
- Manage calendar of window and interior installations based on product deliveries and business priorities
- Coordinate logistics, resources, and external vendors for window and interior installations
- Support vendor, sample & prop sourcing as well as manage vendor communications
Financial Management
- Manage seasonal budgets for regional interiors, windows, and team’s T&E
- Maintain financial trackers up to date and ensure timely PO processing/invoicing
- Participate in monthly meetings with BI Operations/Finance EMEA to update them on needs and expenditure. Flag any potential overspends and action plans. Support in the monthly/quarterly/annual creative forecasts
- Handle P-Card management for Brand Image team
Administrative Operations & Communication
- Touch base with regional Lead/team weekly to review planning and progress, update calendars and trackers accordingly
- Provide responsive communication and support to team needs
- Serve as key contact for AIRSEA PACKING and Supply Chain team, arranging all transport needs and keeping them within budget
- Act as YOOBIC and ARIBA superuser. Manage vendor setup and invoice processing
- Organize the administration of department meetings, preparing documents, inspirational boards and sharing notes/key action points with team
- Ensure weekly uploading of store recaps. Help collate images for business presentations when needed
· Manage a running “wish list” of store needs for the region
Experience, Skills & Knowledge
- 5 strategic cycle administration in fast-paced retail/creative environment
- Strong project and budget management capabilities
- Excellent organizational and prioritization skills
- Proficiency in Microsoft Office suite. Knowledge of Photoshop/InDesign (advantageous)
- Written and verbal communication abilities
- Capacity to analyse current practices and recommend more efficient ways of working
Personal Qualities
- Proactive, can-do, solution-oriented mindset
- Strong analytical and problem-solving abilities
- Creative eye and attention to detail
- Excellent interpersonal skills
- Ability to work independently and as part of a team
- Passion and affinity for the Ralph Lauren brand
Language Skills
- Fluent in English
- Additional EU languages beneficial
