Ralph Lauren

WORKING HOURS:      8:30 am to 5:00 pm (with one-hour lunch break)

Reception & Visitor Services

• Greet guests and visitors in a professional and courteous manner
• Respond to internal stakeholders with a helpful and friendly approach
• Handle incoming telephone calls professionally and manage the telephone system efficiently
• Maintain accurate visitor registration logs and access card records
• Ensure the reception area and guest seating areas are clean, organized, and presentable at all times

Conference Room & Facilities Management

• Manage conference room bookings and coordinate room setup requirements
• Coordinate with Tea Ladies to ensure the conference rooms are well-maintained
• Support meeting or event setup and related logistics as required
• Follow up on day-to-day operational issues with Building Management Office (e.g. washroom cleaning, air conditioning temperature adjustment)
• Coordinate with the vendors on cleaning, landscaping, repair & maintenance of office equipment (e.g. coffee machine, water dispensers)

Administrative Support

• Perform general office administrative duties, including ordering office supplies and conducting stock takes
• Process invoices and maintain accurate payment and record-keeping
• Assist in maintaining seating plans, facilities records and floor plans
• Prepare office notices and send internal email announcements as required
• Assist with travel booking and hotel arrangements
• Provide backup support for mailroom services when necessary
• Support of office supply ordering for the HK offices, including Distribution Centre and Sourcing Office

Ad-hoc Duties

·        Perform other duties and special tasks as assigned by manager