Career Opportunity

Administrative Assistant, Legal, EMEA

Ref #:

W128406

Department:

Administrative Services

City:

Plan-les-Ouates

State/Province:

Geneva

Country:

Switzerland

Pay Range Max

Pay Range Min

Company Description

Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world's most widely recognized families of consumer brands.

At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education & Communication, Employee Groups and Celebration.

Position Overview

To provide administrative support to the EMEA Legal Department.



Essential Duties & Responsibilities

§  Administer and process invoices for payment for EMEA Legal Department (by seeking appropriate approvals, capturing all invoices into the procurement system, coordinating the process with Finance teams, etc.).
§  Manage law firms’ and vendors’ onboarding and assist with resolving billing issues.
§  Maintain communication within the EMEA Legal Department and other departments as required and coordinate tasks with team members.
§  Organize team meetings/conference calls, make travel arrangements.
§  Assist the EMEA Legal Department members with legal documents, projects and form filling, as well as general office tasks such as mailings/office correspondence, filing of all type of legal documentation, notarization of documentation, onboarding processes, arranging IT/office/facilities support, absences/holidays registration, organization of team events and travel arrangements.
Provide occasional secretarial and administrative support to the International General Counsel and Associate General Counsel, EMEA



Experience, Skills & Knowledge

§  Minimum 2 years’ experience as an assistant in an international environment.

§  Great attention to detail.

§  Ability to handle highly confidential/sensitive information.

§  Ability to prioritize and simultaneously manage multiple tasks.

§  Ability to communicate effectively and respond with a sense of urgency.

§  Fluency in written and spoken English. Proficiency in French and/or any other European language will be a plus.

§  Proficiency in Microsoft Word, Excel, PowerPoint and Outlook required.

§  Proactive and professional.

Excellent interpersonal skills and a team player