Oportunidade de carreira
Facilities Coordinator, Region Nordics
Ref #:
W168902
Department:
Real Estate & Facilities
City:
Stockholm
State/Province:
Stockholm County
Location:
Sweden
Pay Range Max
Pay Range Min
Company Description
Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world's most widely recognized families of consumer brands.
At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education & Communication, Employee Groups and Celebration.
At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education & Communication, Employee Groups and Celebration.
Position Overview
Join Ralph Lauren's Stockholm head office as our Facilities Coordinator, where you'll play a vital role in maintaining our operational excellence. This dynamic full-time position combines front-office reception duties with comprehensive facilities management, including coordination of deliveries and essential administrative functions. As the face of our office operations, you'll ensure smooth daily workflows while upholding Ralph Lauren's commitment to authenticity and timeless style.
Essential Duties & Responsibilities
Core Reception & Office Management
- Manage front-desk operations including professional visitor reception and hospitality services.
- Oversee all incoming deliveries, sample coordination, and distribution.
- Maintain a welcoming, professional office environment adhering to RL standards.
- Coordinate refreshment services for visitors and staff.
Facilities & Operations Management
- Manage and document all facilities-related operations, maintenance, and repairs.
- Develop and track monthly facilities budget planning and cost optimization initiatives.
- Process facilities-related Purchase Orders and invoices according to RL procurement policies.
- Coordinate vendor management including performance reviews and cost analysis.
- Ensure compliance with Environment Health & Safety protocols through weekly inspections.
- Oversee cleaning services and maintain facility standards.
Administrative & Support Services
- Support showroom operations and customer appointments during market periods.
- Coordinate workspace setup for new employees and manage office equipment.
- Maintain office supplies inventory and process ordering as needed.
- Manage corporate documentation and office records.
- Provide administrative support for internal meetings and events.
- Assist with basic IT support and troubleshooting.
Event & Meeting Coordination
- Support the planning and execution of internal events including town halls and training sessions.
- Manage meeting room preparation and setup.
- Coordinate logistics for staff gatherings and corporate functions.
Sustainability & Innovation
- Develop and implement environmental-friendly office processes.
- Monitor and optimize resource consumption.
- Support organizational initiatives and special projects as needed.
Experience, Skills & Knowledge
Experience & Qualifications
- Minimum 2 years' proven experience in corporate administration, facilities management, or front-office operations.
- Demonstrated track record in premium hospitality or customer service environments.
- Experience managing administrative processes in a dynamic, fast-paced corporate setting.
Technical Skills
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong digital literacy and ability to adapt to new systems.
- Experience with office management tools and processes.
Core Competencies
- Exceptional organizational abilities with strong attention to detail.
- Outstanding multitasking capabilities and priority management skills.
- Superior interpersonal and communication skills.
- Proven ability to maintain composure and deliver results under pressure.
- Demonstrated initiative and proactive problem-solving mindset.
Language & Communication
- Full professional fluency in both Swedish and English (written and verbal).
- Excellent presentation and business communication skills.
Personal Attributes
- Strong team player with collaborative mindset.
- Professional demeanor and customer-service orientation.
- Adaptable and resilient in managing changing priorities.
- Commitment to maintaining high standards of service excellence.
