Junior Office Administration Officer

Ref #:

W175386

Department:

Administrative Services

City:

Tsim Sha Tsui

State/Province:

Kowloon

Location:

Hong Kong

Pay Range Max

Pay Range Min

Company Description

Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, among others, constitute one of the world's most widely recognized families of consumer brands.

At Ralph Lauren, we unite and inspire the communities within our company as well as those in which we serve by amplifying voices and perspectives to create a culture of belonging, ensuring inclusion, and fairness for all. We foster a culture of inclusion through: Talent, Education & Communication, Employee Groups and Celebration.

Position Overview

The Junior Office Administration Officer plays a vital role in maintaining smooth daily operations at the Asia Headquarters. This position is responsible for managing all mailroom activities and providing comprehensive administrative support, including facility management and event coordination to ensure operational excellence across multiple administrative functions.

Essential Duties & Responsibilities

Mailroom Operations

Provide comprehensive mailing services (local and international courier) for Asia Headquarters
Sort and distribute internal and external mail efficiently
Receive, record, and track all local and international courier items
Notify staff promptly for mail collection
Assist staff with preparing and dispatching courier items
Ensure timely and accurate delivery of all mail and courier items
Maintain daily logs and incoming/outgoing mail records
Perform other mailroom-related duties as assigned

Facilities Management

Coordinate meeting or event setup and related logistics
Follow up on day-to-day operational issues with Building Management Office (e.g. washroom cleaning, air conditioning temperature adjustment)
Coordinate with the vendors on repair & maintenance of office facilities (e.g. lighting, office furniture)
Handle the Move, Add, Change request from internal stakeholders
Assist in office repair & maintenance or renovation as required
Attend weekend duties when necessary

Administrative Support

Perform general office administrative duties, including ordering office supplies and conducting stock takes
Process invoices and maintain accurate payment and record-keepings
Assist in maintaining seating plans, facilities records and floor plans
Provide backup support for reception services when necessary

Ad-hoc Duties

· Perform other duties and special tasks as assigned by manager

Experience, Skills & Knowledge

Requirements:

Education & Experience

Higher Diploma or above
Minimum 3 years in mailroom operation, facilities management or office administration in MNC

Skills & Competencies

Professional, friendly, polite, and mature demeanor
Strong multi-tasking abilities with excellent attention to detail
Able to work independently with minimal supervision
Ability to thrive in a fast-paced and dynamic work environment
Good organizational and time management skills
Proficient in MS Office application (Excel, Word, PowerPoint)
Proactive and solution-oriented mindset
Willing to share feedback and suggest process improvements to enhance efficiency

Language Requirements

Proficient communication skills in English, Cantonese and Mandarin (written and verbal)

Connect with us:

Ralph Lauren

Oportunidade de carreira

Junior Office Administration Officer

Notificações de trabalho